100% User Adoption + 240 Projects Migrated Without Disruption
A smooth transition from Deltek Ajera to Factor led to full team adoption and the seamless migration of 240 projects without disrupting active work.
Industry
Architecture
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Company Size
50
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Location
Pleasant Grove, UT
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Key Results
100% User Adoption
Factor’s onboarding process, training resources, and responsive support resulted in 100% user adoption across the firm.
240 Projects Successfully Migrated
Factor migrated more than 240 projects, along with all financial and historical billing data, without disruption.
Improved Financial Insight
Project managers gained a clear view of project performance, helping them make stronger decisions and improve financial outcomes.
Time and Cost Efficiency
Factor’s tools reduced the monthly invoicing workload, lowered the risk of errors, and helped the team complete billing cycles faster.
Overview
Core Architecture is a respected architecture practice with more than two decades of experience. The firm had been relying on fragmented systems and limited financial visibility, which made it difficult to maintain efficiency and support long-term growth. With operations spread across outdated tools and manual processes, project managers lacked the information they needed for accurate decision making.
Core Architecture turned to Factor to simplify its workflows, strengthen financial accuracy, and give project teams the clarity they needed to manage work with confidence.
Challenges
Inaccessible and Outdated Software
Their previous system, Deltek Ajera, was complex, outdated, and time-consuming. Daily tasks such as billing, reporting, and project setup required manual workarounds and caused frequent errors.
Limited Financial Visibility
Project managers could not access accurate billable rates or real-time financial data. Inconsistent reporting and manual rate calculations obscured the true health of projects.
Poor Staff Adoption
The tools were not intuitive, leading to low usage and a heavy reliance on manual spreadsheets. Project managers were bottlenecked by the software rather than supported by it.
Fragmented Systems
Work was split across disconnected platforms, making it hard to track project costs, monitor progress, and maintain consistent financial records.
Solution
Core Architecture selected Factor for its intuitive design and clear, accurate financial tools. With Factor, the team gained:
Centralized Project and Financial Management
One connected system replaced the fragmented workflow, giving teams a single source of truth for time, billing, and project cost tracking.
Accurate Insight into Project Financials
Real-time visibility into billable rates, expenses, and labor hours gave project managers the clarity they needed to make informed decisions.
Simplified Invoicing and Time Management
Monthly billing became easier and faster. Unified time and expense tools simplified daily work for employees.
Effective Onboarding and Training
Factor’s consultative onboarding process, supplemental videos, and responsive support team resulted in 100% user adoption from the firm.
Clean and Complete Data Migration
Factor successfully transitioned more than 240 projects along with all financial and historical billing records. The migration was completed without disruption to ongoing work.
Implementation
Core Architecture’s rollout of Factor was smooth and efficient:
- Full operational use, including invoicing, was achieved in the first billing cycle.
- All projects and financial data were successfully migrated, including more than 240 projects.
- Staff adopted the system quickly due to clear training sessions and responsive support.
- The Factor team provided hands-on assistance with templates and issue resolution.
Conclusion
Factor helped Core Architecture replace outdated software with a modern, easy-to-use platform designed for architecture and engineering workflows. By gaining accurate financial visibility, eliminating manual errors, and centralizing project data, the firm strengthened its operations and positioned itself for long-term growth.
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